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The Japan Association for the 2025 World Exposition (hereinafter referred to as “the Association”) invites applications for participation in the “Robot Experience”, part of the “Smart Mobility Expo” of the “Future Society Showcase Project”, in which various next-generation robots will be implemented and demonstrated at the Expo venue.
Application Period:
From 14:00 on Friday, 19 January 2024 to 23:59 on Monday, 30 September 2024.
(*Applications will close when participants have been selected for all the available openings.)
How to Apply:
Please fill in the entry sheet below with information about the participants and the robot to be operated, and send it via email to: robot_project@expo2025.or.jp
● Application guidelines https://www.expo2025.or.jp/en/wp-content/uploads/sites/2/2024/09/Application-Procedure_Robot-Experience_240916_E.pdf
● Entry sheet https://www.expo2025.or.jp/en/wp-content/uploads/sites/2/2024/09/RobotExperience-EntrySheet-EN.xlsx
Implementation and Demonstration Areas:
This project is expected to cover the entire Expo site, including the food court, indoor areas, plazas, corridors under the Grand Ring, and busy spaces at various locations. However, these plans are subject to change when taking into account the characteristics of the participating robots.
After the robots are selected, the Association will match the submitted robots with the implementation and demonstration areas in which they will operate and make individual adjustments towards implementation.
The details of the operation, the implementation and demonstration area, the form of participation, and the period of implementation will be decided as needed based on the agreement between the Association and the participants.
Selection Method:
Selection of the submitted robots will be carried out by a selection committee of external experts and others. For details, please see the application guidelines.
The applicants listed on the entry sheet will be notified of the results by email in due course, irrespective of whether they are selected or not.
Important Notes on Implementation and Demonstration Operations:
● The Association will bear the costs of call for applications, site rental fees, storage warehouse rental fees, implementation and demonstration area decoration, spectator organisation personnel, and security.
● Other expenses (labour costs, equipment costs, transportation costs, travel expenses, accommodation expenses, insurance, etc.) are to be borne by the participants.
● Participants are responsible for the safety management of the implementation and demonstration.
● Participants are required to carry out risk assessments to ensure safety when operating in the Expo site with a large number of visitors.
● Participants are required to take out facility liability insurance and workers’ compensation insurance for operating personnel.
● If it is found that appropriate measures have not been taken, your application may be revoked.
General Enquiries About the Project
We will only accept enquiries made by email (to: robot_project@expo2025.or.jp). Enquiries made in person, by telephone, or by fax will not be accepted.
In your email, please use the subject line: ‘Question_Robot Experience_ (name of company/organisation)_(date sent)’, and state the nature of your question.
Contact:
Section in charge: Expo Site Operations Management Division, Expo Site Operations Management Department, Expo Site Operations Bureau, The Japan Association for the 2025 World Exposition Email: robot_project@expo2025.or.jp
For Reference
(Press release) Applications for Participants in the Smart Mobility Expo Robot Experience of the “Future Society Showcase Project Exhibition” Open in January 2024