With the theme of “Designing Future Society for Our Lives”, Expo 2025 Osaka, Kansai, Japan provides an opportunity for a diverse range people, regardless of nationality, region, culture, race, gender, age or ability, to take up the challenge of addressing social problems and creating the future.
The Expo aims to encourage society to support the aspirations of those taking on the challenge of solving social problems by bringing people together and becoming the catalyst of solutions.
We are looking for events that have the power to create connections by providing a wide variety of interactive and non-interactive experiences such as presentations and exhibitions, in an entertaining way that enables participants to feel the exciting future that is nearby.
Interactive events, such as matsuri (Japanese festivals), aim to offer opportunities for the whole community to participate.
People can bring together their passions and ideas, share and discuss local attractions and culture with the aim for co-creating to establish approaches for solving social problems.
Examples: matsuri (Japanese festivals), workshops,etc.
Presentation-style events aim to offer opportunities
for event hosts to share their ideas and stories.
They use entertaining methods to communicate the host’s hopes and ideas and send their message to
the future.
Examples: Dance acts and other performances, presentations, music concerts, comedy events, etc.
Exhibition events offer opportunities to showcase diverse cultures and arts by combining new forms of expression and local tradition in the form of an exhibition or installation art to show your vision for the future.
Seizing this Expo as an opportunity to send a message
to the world, we want to provide spaces for participants to play the leading roles in shaping their diverse dreams and taking on the challenges that each of them faces to take a step further toward creating the future.
We are looking forward to receiving your proposals for events full of passion for the creation of the
future.
| Application schedule | From 17:00 on Friday, 31 May, 2024 (Japan standard time)
* Applications will close once all available slots at each facility are filled. |
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| Types of General Public Events | All forms of events in various genres are being solicited. Note: Events should be planned to allow general visitors to view and participate in the events. (Events that are kept only within particular groups of people are not acceptable) |
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| Exhibiting in the metaverse space | An available option when holding an event in the event facilities on Yumeshima Island (real
space) is the holding of a virtual event simultaneously at the virtual event hall in the Metaverse
space which will be developed as a Virtual Expo. We will also accept events to be held only in the virtual event site. For details, please see Virtual Events in these guidelines. Check here for details. |
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| Application Procedures | If you wish to participate, please download the two files and send them to the following e-mail address. Note:Applications will be closed as soon as the facility is no longer available. Note:Those who applied for the first application can also enter the second application. ●Entry Sheet[excel] ●Proposal Document[ppt] Office of “Events Organised by the General Public” at Expo 2025 Osaka, Kansai, Japan. E-mail expo_ippansaiji_osk@jimukyoku.jp |
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| Cost of Participation | Regarding of the venue usage charge , the cost of service fee , production cost and operation cost to hold the event will be charged to the applicants. . |
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| Event Facilities |
The following facilities are available for events.
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| Important Points to Note | Specifying a specific desired date and time in your application will lower the probability that your event is selected. Applicants are requested to be as flexible as possible in the organisation of their event. Additionally, minimising the time used for activities other than the actual event, including setup, removal, and rehearsals, will increase the chances of your event being selected. (Example)
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| Selection Procedure | The judging committee, consisting of intellectuals, will be responsible for selecting the participants based on the following criteria for selection: | |||||||||||||||||||||
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| Assessment Criteria Used for Selection |
Assessment criteria 1, 2 and 3 will be weighed heavily during evaluation |
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| Notification of Evaluation Results | Applicants will be notified of the evaluation results by E-mail. We will not respond to any inquiries about or objections regarding the process or results of the evaluation. The period of the notifying the results are as below.
*Applications will close once all available slots at each facility are filled. |
If you wish to participate, please download the two files(Entry Sheet and Proposal documents) and send them to the following e-mail address.
*Applications will be closed when all the available slots at each facility are filled.
Office of “Events Organised by the General Public” at Expo 2025 Osaka, Kansai, Japan.
*Those who applied for the first application can also enter the second application.
E-mail expo_ippansaiji_osk@jimukyoku.jp
The Virtual Event allows content created by the event organiser to be deployed and distributed to people around the world in a virtual event space that is developed as a Virtual Expo application. “Virtual Event Planning and Creation Procedure” that contains the information necessary for considering the implementation of a virtual event will be available for viewing after you submit your entry form.
“Outline of Virtual EXPO and Virtual Events” are available
here
*Please note that some of the venues for virtual events are different from those in the Yumeshima venue, so be sure to check the overview.
To eliminate excessive commercialism from the Expo in principle, only commercial activities
accompanying the event are allowed. (Ex: Sales of an artist’s merchandise associated with a concert;
products, food or drink sold in sets with experiences in line with the theme of the Expo, etc.)
Events primarily designed to sell products or to provide meals are not allowed.
Note: Sales of products and eating and drinking are not allowed in some of the event facilities. Check the Outline of Event Facilities for details.
Individual event admission fees cannot be collected from general visitors.
The events shall be cancelled if any event occurs that makes it impossible to implement the Expo itself
or that makes it difficult to use the event facilities. The Organiser shall assume no responsibility for
damages incurred by the event organisers as a result of the cancellation. The same applies in cases
where the streaming of the event is cancelled due to reasons such as a failure or emergency maintenance
of the online streaming systems, including the virtual site platform.
Moreover, when any of the prohibited actions set forth in the previous section have occurred, the
decision of the event’s having been selected may be rescinded or the event’s content may be restricted
or suspended.
If the event is cancelled for reasons ascribed to the applicant, the applicant shall immediately inform
the Association of the cancellation and send the Association written notice. A cancellation fee may be
charged depending on when the cancellation notice is submitted.
Please observe the rules in the Expo Site.
The personal information of applicants shall be used within the scope necessary for contacting the applicants for communication concerning their applications, evaluation and implementation of the events or for the evaluation process. Moreover, it may be provided to the Association, the BIE (Bureau International des Expositions) or the judging committee within the scope necessary. We require you to consent to the Privacy Policy set by the Association
