With the theme of “Designing Future Society for Our Lives”, Expo 2025 Osaka, Kansai, Japan provides an opportunity for a diverse range people, regardless of nationality, region, culture, race, gender, age or ability, to take up the challenge of addressing social problems and creating the future.
The Expo aims to encourage society to support the aspirations of those taking on the challenge of solving social problems by bringing people together and becoming the catalyst of solutions.
We are looking for events that have the power to create connections by providing a wide variety of interactive and non-interactive experiences such as presentations and exhibitions, in an entertaining way that enables participants to feel the exciting future that is nearby.
Interactive events, such as matsuri (Japanese festivals), aim to offer opportunities for the whole community to participate.
People can bring together their passions and ideas, share and discuss local attractions and culture with the aim for co-creating to establish approaches for solving social problems.
Examples: matsuri (Japanese festivals), workshops,etc.
Presentation-style events aim to offer opportunities
for event hosts to share their ideas and stories.
They use entertaining methods to communicate the host’s hopes and ideas and send their message to
the future.
Examples: Dance acts and other performances, presentations, music concerts, comedy events, etc.
Exhibition events offer opportunities to showcase diverse cultures and arts by combining new forms of expression and local tradition in the form of an exhibition or installation art to show your vision for the future.
Seizing this Expo as an opportunity to send a message
to the world, we want to provide spaces for participants to play the leading roles in shaping their diverse dreams and taking on the challenges that each of them faces to take a step further toward creating the future.
We are looking forward to receiving your proposals for events full of passion for the creation of the
future.
| Application schedule | Applications for events organised by the general public will close at 23:59 (CET) on 30 June 2025.
* In the second round of applications, events shall be selected and applicants notified of their results after each period. So, there will be fewer slots available for each facility in each subsequent period. For this reason, applicants should apply early to increase the probability of being selected. |
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| Types of General Public Events | All forms of events in various genres are being invited. Note: Events should be planned to allow general visitors to view and participate in the events. (Events that are kept only within particular groups of people are not acceptable) |
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| Exhibiting in the metaverse space | Applications for virtual events closed at 23:59 (CET) on 31 May 2025 for the 11th period. | |||||||||||||||
| Application Procedures | If you wish to participate, please download the two files and send them to the following e-mail address. Note:Applications will be closed as soon as the facility is no longer available. Note:Those who applied for the first application can also enter the second application. ●Entry Sheet[excel] ●Proposal Document[ppt] Office of “Events Organised by the General Public” at Expo 2025 Osaka, Kansai, Japan. E-mail expo_ippansaiji_osk@jimukyoku.jp |
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| Cost of Participation | Applicants shall cover the facility usage fee, utilities fee, production and
operating costs related to the event project. For more information, please refer to each facility’s user’s guide. |
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| Event Facilities |
The following facilities are available for events.
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| Points to Note for Application | For those in the 12th period, as selections will be made in August or later, scheduled event dates will be in September or later. Please be aware of this in advance. (Example)
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| Selection Procedure | The judging committee, consisting of intellectuals, will be responsible for selecting the participants based on the following criteria for selection: | |||||||||||||||
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| Assessment Criteria Used for Selection |
Assessment criteria 1, 2 and 3 will be weighed heavily during evaluation |
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| Notification of Evaluation Results | Applicants will be notified of the evaluation results by E-mail. We will not respond to any inquiries about or objections regarding the process or results of the evaluation. The period of the notifying the results are as below.
*Festival Station [Stage] is not currently accepting applications. |
If you wish to participate, please download the two files(Entry Sheet and Proposal documents) and send them to the following e-mail address.
*Office of “Events Organised by the General Public” at Expo 2025 Osaka, Kansai, Japan.
*Those who applied for the first application can also enter the second application.
E-mail expo_ippansaiji_osk@jimukyoku.jp
Applications for virtual events closed at 23:59 (CET) on 31 May 2025 for the 11th period.
To eliminate excessive commercialism from the Expo in principle, only commercial activities
accompanying the event are allowed. (Ex: Sales of an artist’s merchandise associated with a concert;
products, food or drink sold in sets with experiences in line with the theme of the Expo, etc.)
Events primarily designed to sell products or to provide meals are not allowed.
*The regulation of food and beverage are vary depending on the facility. For details, please refer to the user’s guide for each event facility.
*Royalties will be charged for sales of goods, food and beverage.
*In principle, cash transactions are not permitted in the Expo site. Please use the cashless payment terminals provided by us.
Individual event admission fees cannot be collected from general visitors.
The events shall be cancelled if any event occurs that makes it impossible to implement the Expo itself
or that makes it difficult to use the event facilities. The Organiser shall assume no responsibility for
damages incurred by the event organisers as a result of the cancellation. The same applies in cases
where the streaming of the event is cancelled due to reasons such as a failure or emergency maintenance
of the online streaming systems, including the virtual site platform.
Moreover, when any of the prohibited actions set forth in the previous section have occurred, the
decision of the event’s having been selected may be rescinded or the event’s content may be restricted
or suspended.
If the event is cancelled for reasons ascribed to the applicant, the applicant shall immediately inform
the Association of the cancellation and send the Association written notice. A cancellation fee may be
charged depending on when the cancellation notice is submitted.
Please observe the rules in the Expo Site.
The personal information of applicants shall be used within the scope necessary for contacting the applicants for communication concerning their applications, evaluation and implementation of the events or for the evaluation process. Moreover, it may be provided to the Association, the BIE (Bureau International des Expositions) or the judging committee within the scope necessary. We require you to consent to the Privacy Policy set by the Association
